Faculty Grants

Faculty grants are meant to assist members of the faculty in their professional work outside of the College. This includes giving demonstrations of their work, attending professional conferences at which they will be presenting papers, or participating as a significant member in similar professional activities.

Applications should describe the project, detail total costs, and state the amount of support requested. Proposals should also address the benefit to the faculty member's ongoing professional life and for the ongoing work of the College.

If the faculty member will be presenting a paper, the application should describe the paper, cost of attendance, the dates of the conference, and the scope of the conference. If the faculty member is giving a reading, exhibiting work, or doing professional field work, the application should describe the length of the engagement, the sponsors, and the nature of the work.

The application must indicate if the faculty member will be receiving any additional funding, grants, fellowships, and/or payment from outside sources or sponsoring organizations. In addition, the application must note if there is an anticipation of any projected income from the sale or distribution of the work.

Each faculty member may apply each grant cycle. Normally, there are two grant cycles during the academic year. Faculty will be notified by the Office of the Provost and Dean of the deadline for application each term. The Provost and Dean reviews all applications and makes the determination on the funding of the grant.

June 1999

Capital Equipment Proposals

Capital equipment budget proposals are reviewed annually. These proposals are requests for equipment purchases that will significantly enhance the academic work of the College.

Capital equipment purchases are defined as those costing $1,000 or more.

For all proposals, each discipline is asked as a group to determine and prioritize its capital equipment request. The discipline submits a written statement asserting the rationale for the request, which includes a list and description of the items proposed for purchase as well as the prices for each of the items.

The faculty will be notified by the Office of the Provost and Dean of the deadline for application in the fall term. The Provost and Dean, the Executive Vice President, and the Capital Equipment Committee will review and determine the amount of funding for each of the capital equipment proposals.

The Dean’s Office will assess all older equipment replaced by new capital equipment for possible use elsewhere on campus. Additionally, if an approved request is no longer valid or needed, the funds that were allocated for that request will be returned to the general capital expense budget for future allocation. Any funds remaining from a purchase will also be returned to the general capital expense budget.

June 1999

Rev. August 3, 2004

External grant application procedures

1. At the earliest stage of interest in a grant opportunity (before developing a proposal), the faculty member should e-mail his/her idea to the Provost and Dean for approval. This initial e-mail should provide a short explanation of the grant opportunity including the following details:

a. the foundation, agency, or organization offering the grant;

b. a description of the program or grant opportunity;

c. a description of the faculty’s proposed research project; and,

d. submission deadlines.

2. The Provost and Dean will send a “go ahead” or “don’t proceed” e-mail to the faculty member to ensure there are no conflicts of interest with other grants being pursued by the College.

3. If the faculty member decides to pursue the opportunity after approval from the Provost and Dean, he/she should draft a letter of inquiry, preliminary proposal or full proposal (whichever step is required for the application) as well as a draft budget (if required at this point) and e-mail a copy of these materials to both the Provost and Dean at least three full weeks before the submission deadline. (A longer timeframe is needed for significant/multi-year grants.)

4. At this point (at least three weeks before the submission deadline), the faculty member should contact Jan McCart in the Business Office and work with her to finalize the proposal budget (if required at this stage).

5. The Provost and Dean will forward comments regarding proposal content to the faculty member no later than two weeks prior to the submission deadline.

6. The faculty member should forward a final draft of the proposal and budget to the Provost and Dean once all revisions have been made.

7. Once the Provost and Dean signs off on the proposal and budget, the faculty member should obtain the necessary signature from Bill Morgan in the Business Office and submit the proposal directly to the foundation, agency, or organization. The faculty member should send a copy of the signed document to the Provost and Dean’s office.

8. The faculty member should e-mail the Provost and Dean upon receipt of either a turn-down, acceptance, or invitation to apply to the next round. If approved, the faculty member should also send a copy of the acceptance letter and other related materials to the Provost and Dean’s office. If invited to the next round, the faculty member should also note any relevant submission deadlines in their e-mail to the Provost and Dean.

April 20, 2004